Director, Major Gifts and Planned Giving
Reports To: Managing Director of Development
Date Prepared: October 2014
Supervisory Responsibilities: None
Budget Responsibilities: None
The Director, Major Gifts and Planned Giving works with the Foundation’s President and Founder, Executive Vice President and Chief Operating Officer, and Managing Director of Development to increase the level of donor support in individual, major gifts and planned giving by identifying, cultivating and stewarding prospective and existing donors.
- Create and implement short, intermediate and long-term major gifts donor strategies that include identification, cultivation, solicitation and retention for both current and prospective donors;
- Collaborate with Foundation senior leadership on the cultivation, solicitation and stewardship of major gift donors;
- Develop funding requests based on the goals of the organization for high net worth individuals and play a lead role in soliciting and closing major gifts;
- Manage and coordinate donor groups to cultivate and request new gifts;
- Cultivate and expand current giving by planned gift donors by enhancing the existing planned giving program;
- Execute major gifts materials including briefing memos, proposals and stewardship materials;
- Monitor activity on a regular basis to achieve major gifts revenue goals and assist with review and verification of major gift donor recognition lists;
- Develop strong understanding of the Foundation’s mission and programs, maintaining collaborative working relationships with all departments to craft messages for potential major donor program sponsors and partnerships;
- Represent the Foundation to outside groups at speaking engagements;
- Other development functions deemed necessary.
- Bachelor’s degree required, advanced degree preferred
- 5+ years of nonprofit fundraising experience, major gift experience preferred
- Demonstrated ability to meet financial goals for major gift giving
- Working knowledge of planned giving and charitable gifts regulations
- Proven track record of establishing and maintaining relationships with high level donors
- Excellent oral, written, interpersonal, analytical and organizational skills
- Ability to exercise sound judgment and decision-making skills and work as part of a team
- Proficient in Microsoft Office. Working knowledge of Raisers Edge or a similar constituent management database
Please send resume and cover letter to Liz Davey
Communications and Policy Coordinator
SUPERVISED BY: Managing Director, External Affairs
DATE: October 2014
F.S.L.A. STATUS: Exempt
This description incorporates the core responsibilities of the job. It is recognized that other related duties not specifically mentioned may also be performed and that not all responsibilities may be carried out depending on operational needs.
The Communications and Policy Coordinator will assist with building public awareness of the Foundation’s activities and programs through:
- Preparing email communications that support the Foundation’s marketing and communication objectives
- Assisting with advocacy and policy activities and initiatives including grassroots outreach and communications
- Administration and oversight of the Foundation’s general editorial calendar
- General maintenance and oversight of content on the Foundation main website, blog and microsites.
Duties and Responsibilities:
- Writes clear, concise copy for the Foundation’s print and digital publications in line with Foundation branding and style requirements.
- Responsible for creating and distributing Convio e-blasts including the e-newsletter and other email communications as requested.
- Serves as content editor for the Foundation including but not limited to digital, print and social media communications.
- Assists in developing timely content for, and managing on an ongoing basis, the Foundation website, blogs and microsites.
- In consultation with appropriate Prevent Cancer staff, implements and coordinates of the Foundation’s general editorial calendar.
- Performs special projects as requested.
- In consultation with the Managing Director, External Affairs, coordinates and implements the social media efforts of the Prevent Cancer Foundation ensuring that key messaging and relevant information is included.
- When necessary coordinates grassroots outreach activities including action alerts, informational updates, and general online advocacy efforts.
- Assist in representing the Foundation as necessary in advocacy and policy-related coalitions, campaigns and events.
- BA/BS with 1-3 years related experience.
- Strong interpersonal, administrative and organizational skills.
- Strong project management skills.
- Strong writing and editing skills, knowledge of AP Style preferred
- Ability to exercise sound judgment and decision-making.
- Proficient in Microsoft Office Suite.
- Familiarity with Convio email client or similar platform, the WordPress Content Management System and social media platforms (Facebook, Twitter, LinkedIn, Pinterest)
Please send resume and cover letter to Jeanne Ellinport
Supervised by: Senior Director, Finance and Administration
F.L.S.A. status: Exempt
Supervision: No supervisory responsibilities
Completes Foundation payments on a timely basis while monitoring expenses by receiving, processing, verifying, and reconciling invoices. Reconcile general ledger accounts and bank accounts on a monthly basis. Prepare journal entries and reconciliations as well as assist in annual audit. Assist the Vice President, Finance and Administration and others with special projects as required.
Duties and Responsibilities:
- Manages Accounts Payable using Blackbaud Financial Edge software to pay vendors, verify EINs ,review invoices for proper coding and support documentation, and scheduling and preparing checks weekly
- Trains new staff on AP coding and procedures
- Follows up with vendors and/or staff on all Foundation accounts receivable
- Journalize anomaly revenue deposited into the lockbox
- Prepare monthly account reconciliations, meet with other departments to resolve discrepancies and recommend/prepare necessary adjusting entries.
- Assist with the month end close through analysis of financial data and properly preparing journal entries on a timely basis.
- Provide monthly financial reports to department heads
- Provide technical support for the annual audit
- Compile data for the Annual 990 Information Return
- Assist in documenting procedures and monitoring of internal controls
- Reconcile monthly bank statements
- Reconcile monthly credit card statements, assisting Foundation President with expense coding
- Assist with Financial Edge Dashboard administration, mapping of Raiser’s Edge funds to Financial Edge project codes, and establishing and updating financial procedures
- Manage relationship and provide support to external state fundraising registration vendor
- Assist Senior Director, Finance and Administration with special projects as requested.
- Bachelor’s degree in Finance or similar is desired, with 1 – 2 years’ experience
Skills & Qualities:
- Knowledge of Blackbaud’s Financial Edge software a plus
- Computer literacy with spreadsheets, accounting, database, accounts payable, and word-processing applications.
- Strong organizational, analytical, communication and interpersonal skills are required.
- Ability to meet assigned deadlines.
- Highly detail oriented and organized in work.
- Ability to act and operate independently with minimal daily direction to accomplish goals.
- Needs to be a positive, enthusiastic team player who adapts easily to change and works cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.
Please send resume and cover letter to Amy Sokal
External Affairs Intern
Hours: Negotiable (typically no fewer than 15-20 per week)
Duration: Negotiable (typically coincides with the academic calendar or summer break; one semester or summer at a minimum)
Location: Alexandria, Virginia
Reports to: Department Managing Director or Senior Director
Essential functions (based on department placement) may include:
- Research and draft a variety of materials for the Prevent Cancer Foundation including: alerts; updates; social media messaging; website content; press releases; talking points; etc.
- Participate in Prevent Cancer Foundation advocacy and policy efforts including writing action alerts, creating grassroots strategy, attending relevant hearings and meetings, etc.
- Contribute to marketing and communications efforts in both traditional and digital media
- Support Prevent Cancer Foundation programming including conferences, meetings, exhibits, and events
- Support development team in fundraising and outreach efforts
- Draft correspondence to stakeholder inquiries, emails, and letters as assigned
- Assist with general office tasks (filing, copying, organizing materials, stuffing envelopes, etc.) as needed
- Gain an overall understanding of and skills in nonprofit administration and management including: development; marketing and communications; policy and advocacy; operations; and overall healthcare leadership
- Support the mission and values of the Prevent Cancer Foundation
- Other duties as assigned
- Enrollment in an undergraduate or graduate program
- Independent worker that also works well in a team
- Excellent written and oral communication skills
- Strong organizational and time management skills
- Ability to exercise sound judgment and decision-making
- Positive attitude and interest in learning
- Ability to multitask several projects
- Interest in healthcare and cancer prevention and early detection
- Proficiency in Microsoft Office Suite and basic administrative skills
- Must reside near the Alexandria, VA/Washington, DC area during the internship and be able to come into the office for all hours of the internship. This job description does not include all of the internship duties. Interns may be asked by other supervisors to perform additional duties. There will not be an employment contract with interns, and either the Prevent Cancer Foundation, or the intern, may choose to terminate the arrangement at any time.
How to Apply
Qualified candidates should apply to Christine Gambrell at Christine.Gambrell@preventcancer.org. Please list “Intern Inquiry” in the subject line and include the information below as well as a cover letter and resumé. All candidates must interview either in person or through a conference call.
Full Name: ___________________________________________________________________ Current University Name: ______________________________________________________
Current School Year:
Undergraduate: Freshman Sophomore Junior Senior Graduate Student
Anticipated Graduation Date: ___________________________________________________
Hours Needed per Semester: ____________________________________________________
Potential Start/End Dates: ______________________________________________________
Other Degree(s) and/or Credentials Obtained: _____________________________________
Email Address: ________________________________________________________________
Phone Number: _______________________________________________________________
Mailing Address: ______________________________________________________________
City, State, Zip: _______________________________________________________________
Primary Interest Area:
External Affairs (Communications, Marketing, and Advocacy) Programs
Would you like to receive school credit rather than a stipend? Yes No
Potential interns should address the following questions in their cover letter:
Why do you want to intern at the Prevent Cancer Foundation?
What are your qualifications and relevant experience?
What do you wish to accomplish as an intern for the Prevent Cancer Foundation? What are your career goals?
Where have you previously interned, worked, or gained relevant professional experience?
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